Central Staff News

The Oracle multifactor authentication protocols are now in effect and employees are being prompted to provide a secondary security code to access the system. This secondary identification code is not unlike those used by banks and other sites to increase cybersecurity.

Oracle is used not only by district departments and schools to prepare payroll, purchase goods and services from approved vendors, and conduct other district business. It is also used by employees to access iExpense for mileage and travel expense submission, to check PTO balances, download statements of earnings and perform other activities.

Multifactor authentication is a two-step verification process that usually uses a username and password and an additional way to identify the user, such as a code sent via text message or email or provided through an app. Only one is necessary for verification, but IT recommends employees set up more than one.

Instructions and manuals to help employees with the process of accessing Oracle are available here. If you need help with setting up the multifactor authentication, you can download this helpful quick guide that is available in English and Spanish.

Employees can get their financial questions answered through individual appointments with TCG Advisors next week.

TCG Advisors, the district’s third-party investment plan administrator, will offer individual appointments onsite for financial planning.  A representative will be available to assist you with general information on planning for the future. Some of the topics that can be covered during these sessions include understanding, starting, or reviewing 403(b) and 457(b) retirement accounts; understanding the retirement income gap; the effect of TRS on Social Security benefits; and rolling over a retirement account from a previous employer.

Sessions will be available Monday, Dec. 16, and Tuesday, Dec. 17, from 9 a.m. to 3 p.m. Visit Cornerstone Learning System to schedule a 30-minute appointment with a financial advisor.

Michael’s offers educators an additional 15% discount on their entire purchase, including sale items. Whether by showing a district-issued ID at the store or registering online for the discount, it’s extra help all year long. Educators can sync their teacher status to a Michael’s Rewards account and the discount will be automatically applied to in store and online purchases. Discounts are limited to one per day to stock on hand. Some exclusions apply.

To get the discount online and in store, just sign into the account or provide your Michael’s Rewards phone number at checkout, and your discount will be applied to all eligible items. If you do not have a Michael’s Rewards account, you can still show your valid educator ID to receive the discount in store at the time of purchase.

It’s late at night and you feel like you are coming down with the flu. You need a doctor. Fortunately, if you are a Dallas ISD TRS Aetna ActiveCare participant, you have access to board-certified doctors 24/7, 365 days a year.

Using a phone, tablet or computer, you can access one of the more than 3,000 licensed healthcare professionals nationwide. Teladoc allows TRS Aetna ActiveCare participants to contact these physicians for non-emergency health concerns such as cold and flu at a reduced cost:

• ActiveCare 1-HD, plan: $30 copay and you do not have to meet your deductible first
• ActiveCare Select (ACO) plan: $0 copay
• ActiveCare 2 (PPO) plan: $0 copay

A dependent age 18 or older who is not covered under your plan can use Teladoc for medical concerns at only $45 per visit.

Teladoc can treat:

• Cold and flu symptoms
• Allergies
• Bronchitis
• Ear infections
• Respiratory infections and sinus problems
• Skin problems

Mental health visits through Teladoc are now available to covered members. Note that mental health visits are offered at a different rate than general medicine visits depending on the provider seen. For more information on how to access Teladoc and set up an account, call Teladoc at 1-855-Teladoc (835-2362) or click here.

Dallas ISD has added several languages to the list for which students are able to receive required Language Other Than English graduation credits, LOTE 4 Endorsements and “Seals of Biliteracy.”

The Dallas ISD Board of Trustees recently approved new assessments for credit by examination for World Languages. Until now, only students who were fluent in Spanish had been able to take advantage of the opportunity to receive credit by taking the assessment. The additional languages are:

• French
• German
• Hebrew
• Japanese
• Portuguese
• Sudanese
• Swahili

Until now, only 222 students have taken advantage of this new exam, but hundreds more are expected to take advantage of the opportunity to earn these credits for graduation by the end of the school year. For more information about this new opportunity, contact Amy Anderton, director of World Languages, at aanderton@dallasisd.org.

To stay competitive in the market and provide the support needed for students and campuses, Dallas ISD has increased the per diem rates for substitute teachers.

The substitute compensation increases will not require the allocation of additional district funds and will be covered primarily by using the cost savings of the decreased fill rate for the first part of the 2019-2020 school year in the existing substitute budget allocations. The plan also creates a new per diem rate for special education specialized unit substitute teachers and a special per diem for retired Dallas ISD teachers. An active teacher certification is required to qualify for the retired Dallas ISD teacher rate.

The new rates are below and will be implemented starting Jan. 3, 2020.

*An active teacher certification is required to qualify for the retired Dallas ISD teacher rate.
**Must be serving in a Job Code 6062 Special Education Teacher FTE to qualify.
***Must have an active teacher certification with SBCE to qualify for this rate.

Starting Saturday, Nov. 16, employees will see some changes in the iExpense portal when entering travel or mileage reimbursements.

The iExpense portal will be a single template consolidating grants reimbursements, non-grants reimbursements, and mileage into one template called “Employee Reimbursement.” The processing remains the same, but there is an additional bonus to the new template: City to City travel distances are now built in.

For additional support, you can access a link at the top of new expense reports containing all iExpense resources and information.

Staff should also note that a new travel policy was adopted by the district on Oct. 25, which could affect advances and reimbursements. All employees are encouraged to review DEE Reg before traveling or making purchases on behalf of the district.

Dallas ISD is launching a dedicated phone number that Spanish-speaking parents, staff and community members can call to reach a representative fluent in Spanish who will be able to connect them with the information and resources they seek.

The dedicated Spanish line can be reached by dialing (972) 925-3702, which will be available during Dallas ISD’s regular working hours.

“We embrace the diversity of our district, and this will be another step towards ensuring we are all in on creating a welcoming environment for our families and community,” said Vincent Reyes, assistant superintendent in charge of parent advocacy and support for the district. “There is much more work to do, but this is a start.”

Having a dedicated Spanish line, he added, is just one example to stakeholders that Dallas ISD is committed to providing focused, fast, flexible, and friendly customer service.

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Dallas ISD inaugura una línea telefónica a través de la cual los padres, personal del distrito y miembros de la comunidad podrán hablar con un representante del distrito que domina el español y los conectará con la información y recursos que buscan.

El número de la línea en español, que estará disponible durante las horas hábiles del distrito, es el (972) 925-3702.

“Celebramos la diversidad de nuestro distrito, y este es un paso más hacia asegurar que todos estamos comprometidos a crear un ambiente que da la bienvenida a nuestras familias y nuestra comunidad”, dijo Vincent Reyes, superintendente asistente a cargo de apoyo a los padres en el distrito. “Todavía tenemos mucho trabajo por hacer, pero este es un comienzo”.

El tener una  línea dedicada a los hispanoparlantes, añadió, es solo un ejemplo para todos los que son parte del distrito de que Dallas ISD está comprometido a proporcionar un servicio al cliente enfocado, rápido, flexible y amistoso.