Central Staff News

The safety and well-being of all staff and visitors are a priority for Dallas ISD as the district begins to shift from working at home to working in the office, starting Monday, June 1. Staff returning to the various central administration buildings should expect new practices and protocols designed to ensure that all employees and visitors in district facilities feel safe and secure to effectively navigate the complexities of a “new normal.”

The measures being implemented include more frequent sanitizing of public and work areas, access to hand sanitizer throughout the building, and flexible work schedules to avoid large congregations of people. A handbook detailing specific measures will be available next week.

Safety measures

One of the measures that will be implemented is no-contact temperature checks as employees arrive to park. Those whose temperature falls below 100.6° F will be able to park and enter the building. Employees should arrive 30 minutes prior to their start time to allow time for the screening process.

A building occupancy rate of only 25% will be allowed during the re-entry process. Upon entry, staff will be asked to wear a facemask and gloves in all public areas. Use of elevators will be monitored to ensure that social distancing guidelines are observed. Gathering in common areas will be discouraged. The cooperation of all staff in maintaining a safe environment as the district and the community continue to fight the spread of COVID-19 is appreciated.

The building, offices, and workstations will undergo a frequent germ blasting and intensive cleaning, which requires that staff and visitors be clear of the building no later than 7 p.m. No exceptions will be granted. Operation Services will post, in a designated area, the last date the building has been treated with a germ blast.

Summer schedule and dress code

District central buildings will be open from 7 a.m. to 7 p.m. The summer schedule, which begins June 1, will allow for a combination of remote and on-site work. Whether working from home or in the office, central staff employees will work a four-day workweek, and the district will close on Fridays.

Central office hours during the summer will be staggered between 7 a.m. and 7 p.m. Start/arrival times of 7 a.m., 7:30 a.m., 8 a.m., and 8:30 a.m., Monday through Thursday will be in effect. Supervisors may allow employees to work a schedule other than the four-day workweek if the change does not negatively affect department functions. Whether working from home or the office, employees are responsible for consulting with their supervisor to determine the start and end times of their daily work schedule during the summer. Please see the official summer work schedule memo. Staff who is working from Dallas ISD offices must observe the district’s dress code, which is detailed in this memo. The memo includes some changes in the dress code like employees being able to wear denim jeans and sneakers during the summer.

Monthly Employees

• Employees paid monthly will work the four-day workweek from June 1 through July 31.
• Monthly employees will resume their regular work hours on Aug. 3.

Biweekly Employees

• Employees paid biweekly will work a four-day workweek from June 5 through Aug. 6.
• Biweekly employees will NOT work on June 5 if they participate in the four-day workweek.
• Biweekly employees who participate in the four-day workweek will resume their regular hours on Aug. 7.

Employees will be required to certify their attendance. [See DK(REGULATION)] Exempt employees must communicate and check in daily with their supervisors. Additional information regarding certifying of attendance while working remotely, on-site or a combination of both will be forthcoming in future communications. The check-in procedure will be at the discretion of the supervisor.

Nonexempt employees and rehired retirees will be able to check in and check out using one of the following procedures:

• Biometric clock
• Onsite computer workstation (Additional information on this option will be provided by the Payroll Services department.)
• Attendance form

Summer break

The district will be closed for summer break from June 29 through July 3. An employee will not be permitted to work at home or in the office for pay while the district is closed unless the employee has received prior written approval from his or her department chief.

All central staff employees will return to work on July 6. While building capacity limits are in place, an employee will continue to work a combination of on-site and remote work. The situation is monitored continually for guidance from city, county and state health officials.

If an employee takes additional time off, the supervisor is responsible for ensuring the attendance form is submitted. The total hours of the workweek may be a combination of both on-site work and at-home work, based on the employee’s work arrangement with his or her supervisor.

It’s never too early to start thinking about your benefits. Annual Benefits Enrollment—July 15 from Aug. 21—is your opportunity to review your current benefits and enroll or make changes for the new plan year. While enrollment is passive again this year, you must enroll if you want to participate in the Sick Leave Bank and/or contribute to a Flexible Spending Account.

Changes for 2020-2021

• Dallas ISD will introduce enhancements to several benefits with new plan options and new carriers.
• TRS announced Blue Cross and Blue Shield of Texas will administer the TRS-ActiveCare plans and will introduce the new lower-premium TRS-Active Care Primary plan that requires you to select a primary care provider to coordinate your care.

Updated Benefits Website

An updated dallasisd.org/benefits website is coming soon, with all the benefits information you need in one place.

Watch for more benefit details coming soon.

This summer, Dallas ISD teachers can LEVEL UP their skill and knowledge in a variety of areas as well as earn prizes and CPE credit hours through virtual learning opportunities offered by the district.

The areas covered by the training opportunities include specific content, whole child development, technology integration, and meeting the needs of all students and can unlock new abilities and skills, and provide access to new digital resources. Teachers will be able to learn through collaboration and reflect on and share their learning.

Weekly Incentives

While teachers explore and diversify, their participation in sessions can earn them an entry into weekly drawings to earn prizes and unlock access to resources from departments hosting the sessions. When teachers collaborate and reflect in our Twitter contest (@PDL_DallasISD), they have an opportunity to enter into a grand prize drawing from the district. The more teachers tweet about their Level Up learning using #levelupDallasISD, the more chances they have to win.

Continuing Professional Education Credit

The Texas Education Agency requires teachers complete 150 CPE hours to maintain certification. Those who participate in the Level Up training opportunities can earn CPE credit hours that may be used for continuing professional education hours to meet the 150 CPE requirement. These hours may not be substituted or flexed for professional learning days during the 2020-2021 school year. For the 2020-2021 school year, teachers are not required to attend 21 credit hours of professional development outside their work calendar to meet their contractual obligation. Instead, five professional development days have been built into the teachers’ work calendar.

Summer offerings from Dallas ISD’s departments in Level Up will be entered into the district’s learning management system and maintained on the electronic transcript.

For additional information, contact Professional and Digital Learning at PDL@dallasisd.org or visit our webpage at www.dallasisd.org/levelup.

In an effort to empower elementary students to continue engaging in reading activities during the COVID-19 quarantine, the Early Learning Department is collaborating with Scholastic to send five books to every Dallas ISD elementary student.

“We recognize there’s a need of helping students and families who lack access to libraries, especially in these challenging times and we want to help build libraries at homes for elementary students so they continue to engage and strengthen their reading foundation,” said Jennifer Burchfiel, Director for Early Learning.

The books will be mailed to the students’ homes in packets, which will also include a journal, thinking sheets and a family engagement guide. Students will receive books based on their language of instruction.

The packets will also include a letter for each family, encouraging parents to make reading activities a family affair.

“Building libraries at home will be key to reducing the slowdown of reading among students who are at a critical age of building a strong foundation that will lead them to academic success,” said Burchfiel.

Having to suddenly shift gears to ensure important work continues is never easy. Having to do so in the face of a global pandemic that led to a swift stop of in-person meetings is harder. But Dallas ISD’s recruitment team continued undaunted with its efforts to continue to recruit the best teachers, librarians, and teacher assistants for Dallas’ students.

Whether holding virtual job fairs to facilitate principals interviewing applicants to holding virtual interviews, Human Capital Management has maintained this crucial function to be ready for the 2020-2021 school year.

Madina Sultanova, who was recently hired virtually as a chemistry teacher at Hillcrest High School, enjoyed the interview and hiring process and was impressed with the recruitment team’s responsiveness.

“Everything went smoothly,” said Sultanova, who is currently a high school algebra teacher in Odessa. “I liked how organized it was. The communication was really good, and human resources and recruitment reached out and helped bridge the communications with the principals. It seemed almost like I interviewed in person.”

She would recommend anyone interested in teaching in Dallas to not let the thought of a virtual hiring process stop them from applying. In fact, Dallas ISD’s increased use of technology during the recruitment process and other areas is what attracted her to the district.

“I’m looking forward to incorporating more technology in the classroom,” she said. “The students have access to laptops from the district and we can use other types of tech like Google classroom, which I like to use but hasn’t always been available.”

Dallas ISD staff is expected to complete the state-mandated Cybersecurity training by June 7, 2020. Under House Bill 3834, employees and board members who have access to a local government computer are required to take the cybersecurity awareness training.

The training modules are available in Cornerstone.

Exceptions to the requirement include custodians, maintenance and facility personnel, bus drivers, and campus-based food service employees whose job responsibilities do not include the use of a computer.

The one-hour training is made up of seven independent modules, is self-paced and can be taken in separate sessions. Each module lasts between five and seven minutes and requires short self-assessments. The training is designed to help develop habits that keep information secure and teach users the best practices for identifying and addressing security threats.

Download the instructions to access the training. If you encounter an error or have a question, please contact the IT Service Desk at (972) 925-5630.

Dallas ISD librarians are invited to submit proposals for the Cross Timbers Library Collaborative Conference, which this year will be held virtually in August.

The conference is inviting proposals for 25-minute presentations, 40-minute panel discussions, 3-minute lightning talks and poster presentations about innovative approaches to current library challenges.

Grady Spruce High School media specialist Tracie Walker-Reed will be the keynote speaker for the conference She is the recipient of the 2019 American Library Association’s “I Love My Librarian” award and has 15 years of library experience.

Proposals are due no later than May 31. For questions, call (940) 898-3769, email ashapiro1@twu.edu or visit ct-lc.org.

Longtime district leader announces retirement

Chief Academic Officer Ivonne Durant has announced she will retire from Dallas ISD on June 30. Durant has led the Teaching and Learning Division since returning to the district in 2017. She has served in Dallas ISD as a principal, executive director, and area superintendent. In addition to her career in Dallas, she served as deputy superintendent of Academics and School Leadership in El Paso ISD. The district appreciates her work on behalf of the children of Dallas and wishes her well in retirement.

Deputy Chief of Academics Shannon Trejo has been named acting chief academic officer effective in July. Trejo has 28 years of educational experience in various capacities, and prior to her current position, she served as Dallas ISD assistant superintendent for Language, Literacy and Social Studies. In that role, she led six departments—Dyslexia/504, Reading Language Arts, Social Studies, Dual Language and English Learner Services, World Languages, and Multi-Tiered Systems of Support—and focused on the creation and implementation of a districtwide curriculum. Trejo earned a bachelor ’s degree from The University of Texas at Austin and a master’s degree in educational administration from The University of Texas in Arlington.

New deputy CFO to start this summer

Scott Drillette has been named Dallas ISD deputy chief financial officer. Drillette is currently assistant superintendent for Finance and Operations at Dripping Springs ISD and has more than 15 years’ experience in educational administration, including as chief financial officer at Manor ISD and superintendent of Brock ISD. At Dripping Springs ISD, Drillette oversaw the Business Services umbrella–Child Nutrition, Human Resources, Plant Operations and Transportation–in addition to managing the district’s business and financial services and developing the annual budget. At Brock ISD, he also served as assistant superintendent, athletic director, and high school principal. Drillette, who started his career in education as a math teacher, earned a bachelor’s degree in business administration from Texas A&M University and a master’s degree in educational administration from Tarleton State University.

District communicator named deputy chief

Libby Daniels has been named deputy chief of Communications. Daniels has been with Dallas ISD since 2008 and has served in a variety of leadership positions, including executive director in charge of media relations, digital media, marketing, Dallas Schools Television, special events and customer service. She has worked strategically with departments to ensure brand alignment and consistent messaging and provided strategic leadership during crisis management. She brings more than 30 years of experience in communications both in the private and public sectors. Daniels earned her degree in communications from the North Texas State University in Denton.

Executive director for Transportation named

Jaime Sandoval has been named executive director of Student Transportation Services. He has served in that position on an interim basis since November 2019. Sandoval has been with Dallas ISD since 1999 and served most recently as executive director of Student Advocacy and Youth Outreach, where he led the Homeless Education Program, the Alcohol and Drug Intervention Program, the Child Abuse and Domestic Violence Office, LGBTQ efforts and the Psychological and Social Services Department. Other leadership roles Sandoval has held in Dallas ISD include director of the Multi-Language Enrichment program, director of Summer Learning, and elementary school principal. Sandoval earned his undergraduate degree from The University of Texas at El Paso and his master’s degree from Stephen F. Austin State University.

The Dallas ISD Reading Academies, launching this fall, will be a one-of-a-kind, transformative opportunity for early literacy in the district. House Bill 3 of the 2019 Texas Legislative Session was one of the most comprehensive reforms for public education in Texas. A key feature of House Bill 3 requires all kindergarten through third-grade teachers and elementary principals to complete the Texas Reading Academies before the end of the 2022-2023 school year.

The Reading Academies will support teachers and administrators through robust content grounded in the Science of Teaching Reading and evidence-based methods. The academy is structured around authentic collaboration, real-time coaching, and ongoing feedback, aimed at strengthening teaching practices and improving literacy outcomes. By developing more skilled and effective educators, we will positively impact student literacy achievement.

For timeline/schedules, FAQs, and additional information about the Reading Academies, visit www.dallasisd.org/ReadingAcademies or emailreadingacademies@dallasisd.org. Follow us on Twitter/Instagram @ReadBIGDallas for updates.

Funding for teachers’ distance learning projects through DonorsChoose can be doubled thanks to a donation from the Chan Zuckerberg Initiative and FamilyAlbum.

As of May 7, all qualifying projects will receive a 2X match while funds last. That means a $20 donation will become a $40 donation. Distance Learning Projects allow teachers to send materials funded through a DonorsChoose project to an address other than the school, such as a home address or a student home address.

Distance Learning Projects were created as a response to the current coronavirus pandemic that has shifted most classrooms to distance learning. This project type will only be available while schools are closed. If your project meets the criteria, new donations on your project will be matched as long as funding remains. You will see the match offer applied to your project as soon as it is approved and live on the site. Keep the total project goal under $1,000, including all fees, shipping, and the suggested donation to DonorsChoose.

For more information, visit donorschoose.org.