Remember to follow policy for assets
Departments and schools acquiring or receiving donations of capital and controllable assets or disposing of these assets when they are obsolete must follow established policies.
When receiving capital and controllable assets, departments and schools must indicate the “SHIP TO ADDRESS” as Dallas ISD Central Receiving, 2517 S. Ervay, Dallas Texas 75215.
That way, the equipment will be tagged and distributed to the department or school accordingly.
The exceptions are equipment requiring installation/testing by the vendor. It is the responsibility of the department or school to inform the Capital/Controllable Asset Management Department immediately upon receipt of such equipment.
Best practices for the use of appropriate object codes when acquiring capital assets in Oracle can be found at our website link.
Departments or schools should not place obsolete or broken equipment in closets, rooms, portable buildings, or open areas. This is a safety and theft risk and poses a fire hazard. Instead, obsolete and non-working capital equipment that needs to be disposed of or transferred between schools and/or departments, or sent to Salvage & Surplus (Kiest Warehouse) should be managed by filling out an Equipment Transfer and Disposal form in Oracle. The form can be found in Employee Self Service, DISD Fixed Asset Self Service. Use this link for instructions regarding the ERR FORM.
For additional information about the transfer and disposal of Capital equipment, please visit the Capital Assets Management page. For ERR FORM (Capital equipment – transfers/disposals) questions, contact David Kessebeh at (972)925-3842. For tagging Special Revenue (Grants/Special Education), CTE (capital equipment) and Donations (Capital Equipment) questions contact Phiebie Hutchins at (972-925-3857).
Regarding Transfers and disposals of Controllable Assets (CPU, monitors, laptops, small printers, notebooks etc.) schools/departments must complete an Equipment Transfer and Disposal form in the TIPWEBIT (District apps). For questions on TIPWEBIT, contact Lyn Wilkerson at 972-5801-4109.
The P1B FORMS should be used for all transfers and disposals of office and classroom furniture (chairs, tables, file cabinets, wall units, drawers, credenzas, etc.). For questions on PIB FORMS contact Arthur Harris in the Bulk Transportation Department at 972-925-4765
