Procurement Services holds informational sessions 

As part of its ongoing efforts to enhance transparency, streamline the requisition-to-purchase order process, and ensure compliance with procurement standards, Procurement Services is implementing a series of changes. And district team members can learn more about them by attending the monthly virtual Lunch and Learn sessions.

This month, on Sept. 10, the topic will be ​​Requisition updates (three-quote requirement, simplified PO, and category codes). For more information, download the flyer. 

Purchasing is implementing a new requirement for non-catalog purchases of goods. An example of a non-catalog purchase of goods would be if a campus is ordering medallions and medals for student awards that include engraving. The campus would enter the requisition for those goods within Oracle as a Non-Catalog Request.

In addition, effective immediately, all requisitions must include two additional quotes from awarded vendors within the same category for the requested item(s) or customization. This applies to purchases made through cooperatives or contracts where multiple vendors have been awarded. 

What this means for you:

• • You may still select the awarded vendor of your choice, regardless of price, provided they are within the awarded category.
  • The additional quotes are not intended to restrict your selection but to allow Procurement Services to review market trends and expedite approvals.
  • This requirement does not apply to:
    • Vendors that provide services
    • Punch-out contracts unless federal funds are used and the amount exceeds $10,000

• Service Center requisitions

• • Internal stores
  • Catering
  • Memberships/Registration
  • Sole source vendors 

If you have questions about these changes or need assistance identifying awarded vendors, please sign up for Procurement’s Lunch and Learn series or contact Procurement Services directly.